Exhibitor Registration & Housing
Monday, September 11, 2023 at 12:00 PM Mountain Time
Exhibitor Registration & Housing is now open. To make your registration process easier, please review the How-to Video and register below.
How-To Register Video
To help make your registration process as easy as possible, we have put together a how-to video that will walk you through the registration process. If you have any questions, please contact customer service at (864) 208-2591 Monday through Friday, 8:00 am to 5:00 pm, Central Time or email [email protected].
Exhibitor Registration
Registration is now open for NCBA Trade Show Exhibitors. To register your booth staff, click the link below. Each company will receive 3 complimentary registrations per 10x10 booth. All registrations must be claimed by January 5th to avoid a $75 late fee.
Exhibitor Registration
Registration:
Three (3) complimentary exhibitor registrations are included per 10x10 space, i.e., 10x10 = 3 registrations, 10x20 = 6 registration, 20x20 = 12 registration, 20x30 = 18 registrations.
Additional exhibitor registrations can be purchased for $575.
Included in Registration:
- Access to the Exhibitor Lounge
- Access to the show floor 1-hour prior to show opening
- Admission into all General Sessions
- Admission into the Thursday Night Event
- Discounted bulk tickets to Friday Night Event ($85 when purchasing 10 or more onsite in Orlando)
- Lunch in the Chuckwagon Cafe Thursday & Friday
Orlando Hotel Map
Did you know that NCBA has dedicated hotel blocks for exhibitors at each of the choice hotels? That means even though attendee registration opens earlier, there are still plenty of rooms available throughout the hotels.
Hotel Accommodations
You must have a completed registration prior to booking hotel reservations. Reservations without a completed registration will not be allowed. The hotel reservation cutoff is on Friday, January 5. Please make your reservations prior to that date.
Host Hotels*
Hilton Orlando – Headquarters Hotel, $287/Night
Hyatt Regency, $285/Night
Rosen Centre, $265/Night
Rosen Plaza, $255/Night
Rosen Inn at Pointe Orlando, $149/Night
Rosen Shingle Creek, $275/Night
*Hotel rates listed are NOT inclusive of applicable taxes. Hotels listed are meant to provide an overview of all hotels potentially available. Hotel availability will constantly change, for an up-to-date view of current availability, please access the online registration & housing system.
Buyer Beware
Please be vigilant with any companies or services other than the NCBA/Orlando Housing Bureau (Maritz) that imply or claim an affiliation CattleCon. We have been made aware of other housing companies that may be aggressively pursuing you, or your organization, to book your sleeping rooms through their company at supposedly significant discounts.
Unfortunately, some past participants have fallen prey to these companies and have either: lost their significant deposits; been relocated with little or no warning; not had the sleeping room(s) they thought they had booked; or not received reservations at the hotel they thought they were confirmed. This can cause great hardships and significant financial loss to these companies and individuals. Reservations made through an agency other than the NCBA/Orlando Housing Bureau (Maritz) will be at your own risk. If you are contacted by another housing company attempting to sell hotel rooms, please notify NCBA at [email protected].
Hotel Waitlist
If you would like to place a Wait Comment on your record for a hotel not presently available, you may email [email protected] after you have confirmed a hotel reservation at an alternate host hotel. Should a room become available, we will automatically make the reservation change and send a new confirmation.
Room Blocks
Blocks of ten or more rooms (on peak night) may be reserved initially under one company/organization name. A complete and final list of names must be submitted to the NCBA/Orlando Housing Bureau on/before October 1, 2023, or the room block will be released (no reminders will be sent). Any company/organization reserving a block of ten or more rooms will also be required to sign an attrition agreement with NCBA. This agreement makes the company financially responsible to NCBA in case of cancellation of these rooms after the January 5, 2024, cut-off date.
Hospitality Suites
All requests for hospitality suites must be approved in advance by NCBA. Please call the NCBA Convention & Meetings Team (open Monday through Friday, 8:00am – 5:00pm Mountain Time) at (303) 694-0305 for suite types and rates.
Housing Assistance & Special Requests
If you have technical issues while making your reservation online, please call the NCBA/Orlando Housing Bureau at (864) 208-8395.
If ADA (Americans with Disabilities Act) special assistance is required, please indicate this on the hotel reservation form or directly notify the hotel holding your reservation. If you have other special requests (i.e., floor location, or close to elevators) please use the "Special Needs or Other Request" area on the reservation form. Or include a note to the housing bureau, stating your needs. Special requests cannot be guaranteed; however, hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability.
Confirmation
If accommodations are reserved online, the NCBA/Orlando Housing Bureau will send an acknowledgment of your reservation by email almost immediately. Please check it for accuracy. If you do not receive an acknowledgment within 5 days, please contact the NCBA/Orlando Housing Bureau immediately at (864) 208-8395.
Changes
If you made your original hotel reservation using the online housing system you may revisit the online system to make any necessary changes or contact the NCBA/Orlando Housing Bureau by mail at the address below, by phone at (864) 208-8395, or by fax at (301) 694-5124 to change your reservation until January 5, 2024, at 5:00 pm, Mountain Time.
Cancellations
Your cancellation frees up a room for another attendee, so please cancel your reservation early if you will not be using it! There is no penalty for hotel reservation cancellations received by NCBA/Orlando Housing Bureau on, or prior to, January 5, 2024. All reservation cancellations received after January 5, 2024, will be assessed on a one night's room and tax charge as a cancellation penalty by the hotel directly, regardless of when the reservation was received. In addition, the hotel will charge an early departure fee for guests departing earlier than stated departure date. To avoid this fee, be sure you give your correct departure date when you check-in at your confirmed hotel.
After the Cut-off Date
The NCBA/Orlando Housing Bureau will accept hotel reservations through January 5, 2024, at 5:00 pm Mountain Time based upon availability. After January 11, 2024, NCBA encourages you to call the official Convention hotels directly, as the hotels may honor our special discounted rates and may have rooms available.
Housing Problems
Please call the NCBA Convention & Meetings staff at (303) 694-0305 if you have any problems with the housing process. If you encounter any problems once you arrive in Orlando, see the Convention Staff in the Cattle Industry Headquarters Office at the Convention Center. We will be happy to assist in the resolution of your problem with one of your official convention hotels.
Special Notes
- All room rates are plus applicable room taxes (subject to change).
- Convention room rates are in effect for attendees arriving up to 3 days prior (January 28) and remaining up to 3 days after (February 5).
- Additional charges may apply for rooms with 3-4 adult occupants unless otherwise noted.
- Rooms will be available at the hotel's check-in time. Guests arriving earlier will be asked to check their baggage until sleeping rooms are ready.
- All hotel room rates include a rebate to cover the processing fee from the Orlando Housing Bureau. Rates may also include a rebate to cover transportation.