WHY USE THE NCBA/NEW ORLEANS HOUSING BUREAU? 

Using the NCBA/New Orleans Housing Bureau will save you money and time. NCBA has negotiated special room rates and room blocks to house Convention attendees. NCBA is financially contracted to these hotels for housing all convention attendees. If you book a room outside of NCBA’s official hotels, you lose these exclusive benefits:

• Rate Assurance: NCBA has gone to great lengths to ensure that your rates are the best over the Cattle Industry Convention dates and are only available to participants that book through our registration and housing site.
• No Prepayment of Guest Rooms: The NCBA/New Orleans Housing Bureau will not charge an advance deposit for any reservation.
• Networking Opportunities: Stay at hotels with fellow Cattle Industry Convention.
• Rest Easy: Know that we are ready to assist and protect you regarding any hotel issues that may occur before, during or after your stay.
• Save Time: Online housing system for making reservations, changes and cancellations.
• Waitlist: If you don’t see your preferred hotel online, simply book a reservation at an alternate host hotel and e-mail the NCBA/New Orleans Housing Bureau at [email protected] with your confirmation # and which hotel you would like to be waitlisted. If that hotel becomes available, we will revise your reservation and send you an updated confirmation. 

Please Note: Host hotels will not honor direct reservations. You must book through the NCBA/New Orleans Housing Bureau to enjoy these special rates and features.

Buyer Beware

Please be vigilant with any companies or services other than the NCBA/New Orleans Housing Bureau (Maritz) that imply or claim an affiliation with the Cattle Industry Convention. We have been made aware of other housing companies that may be aggressively pursuing you, or your organization, to book you sleeping rooms through their company at supposed significant discounts. Unfortunately, some past participants have fallen prey to these companies and have either: lost their significant deposits; been relocated with little or no warning; not had the sleeping room(s) they thought they had booked; or not received reservations at the hotel they thought they were confirmed. This can cause great hardships and significant financial loss to these companies and individuals. Reservations made through an agency other than the NCBA/New Orleans Housing Bureau (Maritz) will be at your own risk. If you are contacted by another housing company attempting to sell hotel rooms, please notify NCBA at [email protected]

ROOM BLOCKS

Blocks of ten or more rooms (on peak night) may be reserved initially under one company/organization name. A complete and final list of names must be submitted to the NCBA/New Orleans Housing Bureau on/before November 1, 2022, or the room block will be released (no reminders will be sent). Any company/organization reserving a block of ten or more rooms will also be required to sign an attrition agreement with NCBA. This agreement makes the company financially responsible to NCBA in case of cancellation of these rooms after the January 6, 2023, cut-off date.

HOSPITALITY SUITES

All requests for hospitality suites must be approved in advance by NCBA. Please call the NCBA Convention & Meetings Team (open Monday through Friday, 8:00am – 5:00pm Mountain Time) at (303) 694-0305  for suite types and rates.

HOUSING ASSISTANCE

If you have technical issues while making your reservation online, please call the NCBA/New Orleans Housing Bureau at (864) 208-8395.

SPECIAL REQUESTS

If ADA (Americans with Disabilities Act) special assistance is required, please indicate this on the hotel reservation form or directly notify the hotel holding your reservation. If you have other special requests (i.e., floor location, or close to elevators) please use the "Special Needs or Other Request" area on the reservation form. Or include a note to the housing bureau, stating your needs. Special requests cannot be guaranteed; however, hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability.

CONFIRMATION

If accommodations are reserved online, the NCBA/New Orleans Housing Bureau will send an acknowledgement of your reservation by email almost immediately. Please check it for accuracy. If you do not receive an acknowledgement within 5 days, please contact the NCBA/New Orleans Housing Bureau immediately at (864) 208-8395.

CHANGES

If you made your original hotel reservation using the on-line housing system you may revisit the online system to make any necessary changes, or contact the NCBA/New Orleans Housing Bureau by mail at the address below, by phone at (864) 208-8395, or by fax at (301) 694-5124 to change your reservation until January 6, 2023, at 5:00 pm, Mountain Time.  NCBA/New Orleans Housing Bureau Attn: Reservations 5202 Presidents Court, Suite 310 Frederick, MD 21703

CANCELLATIONS

Your cancellation frees up a room for another attendee, so please cancel your reservation early if you will not be using it! There is no penalty for hotel reservation cancellations received by NCBA/New Orleans Housing Bureau on, or prior to, January 6, 2023. All reservation cancellations received after January 6, 2023, will be assessed on a one night's room and tax charge as a cancellation penalty by the hotel directly, regardless of when the reservation was received. In addition, the hotel will charge an early departure fee for guests departing earlier than stated departure date. To avoid this fee, be sure you give your correct departure date when you check-in at your confirmed hotel.

AFTER THE CUT-OFF DATE

The NCBA/New Orleans Housing Bureau will accept hotel reservations through January 6, 2023, at 5:00 pm Mountain Time based upon availability. After January 11, NCBA encourages you to call the official Convention hotels directly, as the hotels may honor our special discounted rates and may have rooms available.

HOUSING PROBLEMS

Please call the NCBA Convention & Meetings staff at (303) 694-0305 if you have any problems with the housing process. If you encounter any problems once you arrive in New Orleans, see the Convention Staff in the Cattle Industry Headquarters Office at the Convention Center. We will be happy to assist in the resolution of your problem with one of your official convention hotels.

SPECIAL NOTES:

• All room rates are plus applicable room taxes (subject to change).
• Convention room rates are in effect for attendees arriving up to 3 days prior (January 29) and remaining up to 3 days after (February 6). 
• Additional charges may apply for rooms with 3-4 adult occupants unless otherwise noted.
• Rooms will be available at the hotel's check-in time. Guests arriving earlier will be asked to check their baggage until sleeping rooms are ready.
• All hotel room rates include a rebate to cover processing fee from the New Orleans Housing Bureau. Rates may also include a rebate to cover transportation.   

Upon Arrival

Name badges will be available for pick-up in the lobby of the New Orleans Ernest N. Morial Convention Center. To avoid confusion and inconvenience, everyone must pick up their own name badge. No exceptions. Access to the exhibit hall will be restricted to those registered as exhibitor personnel during move-in and move-out hours. Exhibitors utilizing the services of an Exhibitor Appointed Contractor (EAC) company, refer to temporary work badges below.

Bulk Registrations: No lists will be accepted on-site for registration. If you are going to be registering a large number of staff, you can upload a list on the Exhibitor Registration & Housing website. On-site registration must be done on an individual basis.

Temporary Work Badges: No one will be allowed access to the Trade Show floor without either an Exhibitor Badge or a Temporary Work Badge. Temporary exhibit workers (installation and dismantling personnel) can obtain a Temporary Work Badge during move-in and move-out times at Registration in the lobby of the New Orleans Ernest N. Morial Convention Center. **See Exhibitor Appointed Contractor Work Authorization Request Form in Exhibitor Kit**

Cancellations/Registration Insurance 

Refunds will be issued for cancelled registration fees if cancelled on or before January 6, 2023.  After  January 6, 2023 refunds will be issued only for registrants who have not Opted-Out of our Registration Refund Insurance Program. The cost for the insurance was just $94. You will be able to get a refund if the reason you are cancelling is covered under the policy. You do have the option to Opt-Out of this insurance and the $90 will be deducted from the amount you pay. If you do Opt-Out and then decide you want the insurance, it must be purchased within 10 days of the date that you you registered. No insurance can be purchased once that 10 days has lapsed.

If you decide not to use the registration insurance, there are absolutely no refunds after  January 6, 2023 if you are unable to attend the event. We highly recommend using the insurance.

Find out what is covered and how to submit a claim below.
 Learn More